Deputy Director of Fiscal Services

The Department of State Police is seeking a Deputy Director of Fiscal Services. The primary purpose of this position is to ensure effective financial management for the Department.  The Deputy Director will assist with directing and monitoring purchasing and accounts payable activities by developing and implementing policies, procedures, and priorities consistent with the policies of the Department, Operational Services Division, Office of the Comptroller, and applicable state finance laws and regulations.  

Duties will include but are not limited to\:

·Review and analyze financial reports, documents, and statistical data.

·Evaluate program standards and service agreements.

·Provide reconciliations and budgetary forecasts and confers with agency staff about purchasing needs to prepare unit and program budget requests and recommendations for inclusion in the agency’s annual spending plan.  Oversees the purchasing and accounts payable activities of agency personnel to monitor use of allocated funds and control for adherence to established guidelines, rules, internal controls, and standards for financial reporting. 

·Be the direct supervisor of staff Accountants who handle financial transactions and related duties. 

·Provide fiscal guidance and training to the Department workflow staff who engage in financial activities for the agency.

·Responsible for financial recordkeeping and retaining business process documentation in conformance with the Statewide Records Retention Schedule. This responsibility includes a comprehensive understanding of accounts payable, contracts, and other procurement-related documents that codify the terms and conditions of financial agreements between the Department and its vendors, contractors, and providers of commodities & services.

·Reconcile and forecast expenditures identifying spending trends.

·Provide the Director of Finance and the Director of Fiscal Services with reports and documentation of operations as needed for fiscal management, accounting, and reporting purposes.

·Utilize Commonwealth Information Warehouse (CIW), Massachusetts Accounting System (Mosaic) and Microsoft products.        

·Manage and supervise the Fiscal Services staff by planning and assigning routine and project-based work.

oExercising quality control over staff work product;

oEvaluating job performance;

oMonitoring staff attendance and approving weekly time reporting;

oCoordinating work schedules to maintain adequate staffing for uninterrupted workflow and unit coverage;

oAddressing employee conduct and actions with progressive discipline as appropriate;

oAssisting direct reporting staff as necessary to meet management’s obligation to sustain a safe, equitable, productive workplace per the applicable collective bargaining agreement(s) and state laws, regulations and policies and developing and implementing relevant and effective interventions such as internal control plans and guidelines;

oDeveloping and delivering on-the-job training as needed to properly educate all agency employees about approved financial processes.

The Department of State Police is seeking a Deputy Director of Fiscal Services. The primary purpose of this position is to ensure effective financial management for the Department.  The Deputy Director will assist with directing and monitoring purchasing and accounts payable activities by developing and implementing policies, procedures, and priorities consistent with the policies of the Department, Operational Services Division, Office of the Comptroller, and applicable state finance laws and regulations.  

Duties will include but are not limited to\:

·Review and analyze financial reports, documents, and statistical data.

·Evaluate program standards and service agreements.

·Provide reconciliations and budgetary forecasts and confers with agency staff about purchasing needs to prepare unit and program budget requests and recommendations for inclusion in the agency’s annual spending plan.  Oversees the purchasing and accounts payable activities of agency personnel to monitor use of allocated funds and control for adherence to established guidelines, rules, internal controls, and standards for financial reporting. 

·Be the direct supervisor of staff Accountants who handle financial transactions and related duties. 

·Provide fiscal guidance and training to the Department workflow staff who engage in financial activities for the agency.

·Responsible for financial recordkeeping and retaining business process documentation in conformance with the Statewide Records Retention Schedule. This responsibility includes a comprehensive understanding of accounts payable, contracts, and other procurement-related documents that codify the terms and conditions of financial agreements between the Department and its vendors, contractors, and providers of commodities & services.

·Reconcile and forecast expenditures identifying spending trends.

·Provide the Director of Finance and the Director of Fiscal Services with reports and documentation of operations as needed for fiscal management, accounting, and reporting purposes.

·Utilize Commonwealth Information Warehouse (CIW), Massachusetts Accounting System (Mosaic) and Microsoft products.        

·Manage and supervise the Fiscal Services staff by planning and assigning routine and project-based work.

oExercising quality control over staff work product;

oEvaluating job performance;

oMonitoring staff attendance and approving weekly time reporting;

oCoordinating work schedules to maintain adequate staffing for uninterrupted workflow and unit coverage;

oAddressing employee conduct and actions with progressive discipline as appropriate;

oAssisting direct reporting staff as necessary to meet management’s obligation to sustain a safe, equitable, productive workplace per the applicable collective bargaining agreement(s) and state laws, regulations and policies and developing and implementing relevant and effective interventions such as internal control plans and guidelines;

oDeveloping and delivering on-the-job training as needed to properly educate all agency employees about approved financial processes.

MINIMUM ENTRANCE REQUIREMENTS\:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below

Substitutions\:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

MINIMUM ENTRANCE REQUIREMENTS\:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below

Substitutions\:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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